Office Manager

Aequalis Consulting is seeking a highly organised and resourceful Office Manager on behalf of a dynamic digital marketing agency. This role is ideal for a versatile professional who can work wonders in ensuring the smooth operation of a fast-paced, creative environment.

The Office Manager will be the backbone of the agency, responsible for managing day-to-day operations, supporting the team, and creating an efficient and positive workplace. The successful candidate will be a problem-solver with exceptional organisational skills, capable of handling multiple tasks and keeping everything running like clockwork.

Key Responsibilities:

• Oversee daily office operations, ensuring a productive and well-organized environment.

• Manage administrative tasks including scheduling, correspondence, and office supplies management.

• Support the leadership team with calendar management, meeting coordination, and travel arrangements.

• Act as the first point of contact for clients, visitors, and vendors, ensuring a professional and welcoming experience.

• Coordinate office events, meetings, and team-building activities to foster a positive and collaborative culture.

• Handle basic HR functions such as onboarding new employees, managing employee records, and assisting with recruitment processes.

• Manage office budgets, expenses, and vendor contracts, ensuring cost-effective operations.

• Troubleshoot and resolve any office-related issues, from IT to facilities management, ensuring minimal disruption to the team.

• Implement and maintain office policies and procedures, continually seeking ways to improve efficiency.

• Assist with special projects as needed, providing administrative support to various departments.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role, preferably within a creative or digital agency environment.

• Exceptional organisational and multitasking skills, with a keen attention to detail.

• Strong communication and interpersonal skills, with the ability to build rapport and collaborate effectively with diverse teams.

• Proficiency in office management software and tools, such as Microsoft Office, Google Workspace, and project management software.

• Ability to handle confidential information with discretion and professionalism.

• A proactive approach with a knack for anticipating needs and solving problems before they arise.

• Experience in basic HR and finance functions is a plus.

• A positive, can-do attitude with a passion for creating an efficient and enjoyable workplace.

What’s Offered:

• An opportunity to be a key player in a leading digital marketing agency, contributing to its growth and success.

• A vibrant and creative work environment where your organisational skills will be highly valued.

• Competitive salary and benefits package.

• The chance to work with a talented team of marketing professionals in a fast-paced, innovative industry.

• Opportunities for personal and professional development within a growing company.

Aequalis Consulting invites organised, resourceful, and proactive professionals to apply for this exciting Office Manager role. If you’re ready to work wonders in a digital marketing agency and ensure everything runs smoothly, we want to hear from you.